Upload & Save Receipts & Documents
Snap or upload a receipt. Hallix reads the details and files it with the transaction. No need to log it yourself
Built for fire departments
Stop chasing
fires in
your
finances, let us
keep everything
contained.
Hallix replaces manual logs, scattered receipts, and your accountant, while keeping your department audit-ready.
Built by a firefighter, accountant, and lawyer.
- Easier
- Cheaper
- Smarter
- Safer
Search transactions, vendors, accounts...
+ New ExpenseFire DepartmentChief
FDDashboard
Transactions
Reconciliation
Accounts
Reports & Documents
Tax Forms
Analytics
Settings
Welcome back, Chief
Here's what's happening with your department finances today.
Total recorded
$3,554.04
Sum of logged expense amounts
This month (expenses)
$1,245.18
Based on transaction dates this month
This month (bank)
In $3,254.51Out $1,245.18
Needs attention
3 review · 2 open
Extraction issues plus unreconciled items
Shortcuts
Quick actions
Log with receiptCapture or upload a receipt to extract details.
Record money inLog a deposit, donation, or check.
Reconciliation reportReview matches and export a CSV report.
StatementsUpload statement pages for reconciliation.
NYS Foreign Fire Insurance
2% Funds 2% Funds
Account balance
$8,412.50
2% expenses 2026
$2,140.00
Annual report
2026
9:41
+ NewWelcome back, Chief
Here's what's happening with your department finances today.
Total recorded
$3,554.04
This month
$1,245.18
Needs attention
3 review
2% Funds
$8,412.50
Quick actions
Upload receipt
Money in
Reconcile
Reports
Recent activity
Main St. HardwareExpense · receipt attached
-$124.36Annual fund driveMoney In · check
+$2,500.00Fuel — Engine 1Expense · matched
-$89.12Transparency & Analysis
Automatic reconciliation, AI insights, easy searches, and side-by-side comparisons.
Plaid or Manual
Every account in one place — connected or entered by hand.
Secure Records
Receipts and documents stored safely, ready for any report.
Compliance & audit-ready
Automatically generate tax forms and activity logs.
Stop spending thousands on accountants.
Generate Tax Forms and Spending Reports
NYS 2% support, plus spending, vendor, and yearly reports in a click so you are ready for your meetings.
Text-message Reminders & Receipt Upload
Users recieve a text when transactions post. Simply text a photo of the receipt back and Hallix attaches it automatically.
Easy Compliance & Audit-ready Reports
Keep receipts, reports, transactions, and required records organized in one place. Stay ready without the paperwork.
NYS 2% Fund Intelligence
Track spending, documentation, and reporting ensuring no misuse of funds — built around NY fire department needs.
Reconciliation & Matching
Match bank activity to receipts and statements for full transparency, with analytics on where every dollar goes. No more chasing down receipts.
Receipts in seconds
Just text it. We'll take care of the rest.
Text a photo of your receipt and we'll automatically extract the details, categorize it, and file it for you.
See it in action1
Get a reminder
Hallix will remind you to send missing receipts.
9:41●●●
HallixToday 2:14 PM
Hallix: Receipt needed for $124.36 at Main St. Hardware on Apr 14. Reply with a photo of the receipt.
2
Text your receipt
Reply with a photo.
9:41●●●
HallixMAIN ST. HARDWARE
Hose fittings48.90
Shop rags (2)21.98
Flashlight44.36
Tax9.12
TOTAL$124.36
3
It's logged automatically
Hallix captures the details and updates the record.
Main St. Hardware
Apr 14, 2026
Expense-$124.36
VendorMain St. Hardware
Tax$9.12
CategoryEquipment
ReceiptAttached
Receipt received. You're all set.
How it works
No complicated setup. We'll walk you through the process.
Set up your department
Connect your bank accounts with Plaid or work manually.
Capture your records
Start uploading receipts and receive text reminders.
Stay organized
Reconcile accounts, track 2% funds, generate reports, and file your tax forms.
See Hallix in action
Take a quick look at how Hallix works for your department.
Built on real-world experience
Built by a firefighter,
accountant, and lawyer.
Hallix was created from years of firsthand experience with fire department operations — so it fits the way departments and companies actually work.
- Firefighter
- Accountant
- Lawyer
HallixDepartment finances shouldn't feel complicated. Hallix gives you the tools, clarity, and confidence to handle your money.
Security that keeps you in control.
Private records. Clear access. Bank connections you control.
- Private department recordsYour financial data stays in your department's workspace.
- Role-based accessInvite trusted members and control who can do what.
- Secure bank connectionsConnect through Plaid, or keep everything manual.
Pricing that fits your department.
Every department is different. We'll walk through your workflow and budget in a short demo.
Request pricingReady to simplify your department finances?
Stop paying for what you already do.
See how Hallix can help your department spend less time on paperwork and more time serving your community.
- No accounting knowledge required
- Just a short demo
- Built for those who serve